Privacy Policy

AI Voice PIN is built with privacy by design principles. We believe your voice data should remain private and under your control.

2.1 On-Device Processing

• Apple Speech Recognition: Uses Apple's built-in Speech Recognition framework for voice-to-text conversion
• Local AI Processing: All AI summarization and note organization happens on your device
• No Internet Required: Core app functionality works completely offline
• Real-time Processing: Voice recordings are processed immediately and can be deleted after transcription

2.2 Data Minimization

• We only process the minimum data necessary for app functionality
• Voice recordings can be automatically deleted after transcription (user configurable)
• No personal identifiers are required to use the app
• Optional features require explicit user consent

2.3 Apple Privacy Standards

• Complies with Apple's App Store privacy requirements
• Uses iOS secure storage mechanisms (Keychain, Core Data with encryption)
• Respects iOS privacy permissions and user choices
• No tracking across apps or websites

We use the information we collect for the following purposes:

3.1 Voice Data (Processed Locally Only)

• Voice-to-Text Conversion: Convert your voice recordings into text notes
• AI Summarization: Create concise summaries of longer voice recordings
• Note Organization: Categorize and organize your voice notes
• Widget Display: Show your notes on iOS Home Screen widgets
• Search Functionality: Enable searching through your voice notes

All voice processing happens on your device - we never see or access your voice data.

3.2 Contact Form Submissions

• Respond to your inquiries and provide customer support
• Address technical issues or feedback about the app
• Improve our products and services based on your suggestions

3.3 App Analytics (Anonymous Only)

• Understand app usage patterns to improve user experience
• Identify and fix technical issues or crashes
• Measure feature adoption and performance
• All analytics data is anonymized and cannot be linked to individual users

3.4 Legal Compliance

• Comply with applicable laws and regulations
• Protect our rights and the rights of our users
• Respond to legal requests and prevent fraud

Your voice data is never shared with anyone - it never leaves your device. For other information, we do not sell, trade, or otherwise transfer your personal information to third parties, except in the following limited circumstances:

4.1 Voice Data Sharing

4.2 Service Providers (Non-Voice Data Only)

We may share information with trusted third-party service providers who assist us in:

• Email delivery services (for contact form submissions)
• Website hosting and maintenance
• Analytics and performance monitoring

These service providers are contractually obligated to protect your information and use it only for the specified purposes.

4.3 Legal Requirements

We may disclose your information if required by law or in response to:

• Valid legal process (subpoenas, court orders)
• Government investigations
• Requests from law enforcement agencies
• Protection of our rights, property, or safety

4.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the business transaction, subject to the same privacy protections.

We implement comprehensive security measures to protect your personal information:

5.1 iOS Security Features

• App Sandbox: AI Voice PIN runs in iOS's secure app sandbox, isolating your data
• iOS Keychain: Sensitive data is stored using Apple's secure Keychain services
• Data Protection: All app data is protected by iOS Data Protection (encryption at rest)
• Face ID/Touch ID: Optional biometric protection for accessing your voice notes
• App Transport Security: All network communications use Apple's ATS requirements

5.2 Technical Safeguards

• End-to-End Encryption: Voice data encrypted with AES-256 from recording to storage
• Local Processing Only: All voice recognition and AI processing on-device
• Secure Storage: Core Data with SQLite encryption for local database
• Memory Protection: Voice data cleared from memory immediately after processing
• No Network Access: Voice processing components have no network permissions

5.3 Administrative Safeguards

• Limited access to personal information on a need-to-know basis
• Regular security training for our team members
• Incident response procedures for potential security breaches
• Regular security audits and assessments

5.4 Physical Safeguards

• Secure data centers with restricted access
• Environmental controls and monitoring
• Backup and disaster recovery procedures

We retain your information for different periods depending on the type of data:

6.1 Voice Data & Recordings

• User Control: You have complete control over your voice data retention
• Local Storage Only: All voice data stored exclusively on your iOS device
• Automatic Deletion: Voice recordings can be auto-deleted after transcription (configurable)
• Manual Deletion: Delete individual recordings or all data through app settings
• App Uninstall: All voice data automatically deleted when you uninstall the app
• iOS Backup: Voice data included in encrypted iOS backups (user controlled)

6.2 Contact Form Data

• Retained for up to 2 years to provide ongoing support
• Deleted upon request or when no longer needed
• Anonymized for analytical purposes after deletion

6.3 Usage Analytics

• Anonymized data retained for up to 1 year
• Used solely for app improvement purposes
• Cannot be linked back to individual users

You have several rights regarding your personal information:

7.1 Voice Data Rights

• Complete Control: You own and control all your voice data
• Export Data: Export your voice notes and transcriptions at any time
• Delete Anytime: Delete individual recordings or all voice data instantly
• No Account Required: Use the app without creating any accounts or profiles

7.2 Access and Portability

• Request a copy of the personal information we have about you
• Receive your data in a portable, machine-readable format

7.3 Correction and Updates

• Correct inaccurate or incomplete information
• Update your contact information

7.4 Deletion

• Request deletion of your personal information
• Delete voice data by uninstalling the app
• Request removal from our contact database

7.5 Objection and Restriction

• Object to certain uses of your information
• Request restriction of processing activities

To exercise these rights, please contact us at chinazane@gmail.com. We will respond to your request within 30 days.

AI Voice PIN requests the following iOS permissions to provide its core functionality. All permissions are used solely for app functionality and never for tracking or advertising.

8.1 Required Permissions

8.2 Optional Permissions

8.3 Apple App Store Privacy Labels

In accordance with Apple's App Store privacy requirements, AI Voice PIN's privacy label indicates:

• Data Not Collected: No voice data, personal information, or usage data is collected by the developer
• Data Not Linked to You: Any optional analytics are anonymous and cannot be linked to your identity
• Data Not Used for Tracking: No data is used to track you across apps or websites
• Privacy First: App designed to work entirely offline with local processing

8.4 iOS Privacy Features

• App Tracking Transparency: AI Voice PIN does not track users, so no ATT prompt is shown
• Privacy Report: iOS Privacy Report will show no network activity for voice processing
• Recording Indicator: iOS will show the orange microphone indicator when recording
• Permission Prompts: Clear explanations provided for all permission requests

AI Voice PIN is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13.

If we become aware that we have collected personal information from a child under 13, we will:

• Delete the information immediately
• Not use the information for any purpose
• Not disclose the information to third parties

If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately at chinazane@gmail.com.

Your information may be transferred to and processed in countries other than your own. When we transfer information internationally, we ensure appropriate safeguards are in place:

• Adequacy Decisions: Transfers to countries with adequate data protection laws
• Standard Contractual Clauses: Legal agreements ensuring data protection
• Certification Programs: Participation in recognized privacy frameworks
• Encryption: Data encrypted during transmission and storage

Voice data processed by the AI Voice PIN app remains on your device and is never transferred internationally or to any external servers. Your voice recordings never leave your iPhone or iPad.

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. When we make changes:

• We will update the "Last updated" date at the top of this policy
• Significant changes will be highlighted on our website
• We may notify you via email for material changes
• Continued use of our services constitutes acceptance of the updated policy

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

For general support questions about the AI Voice PIN app, please use our contact form on the main website.